NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF PONTESBURY PARISH COUNCIL WILL TAKE PLACE ON MONDAY 9th MAY 2016
AT MARY WEBB SCHOOL & SCIENCE COLLEGE, PONTESBURY – 7.30PM
1 ELECTION OF CHAIRMAN FOR 2016/17
2 ELECTION OF VICE CHAIRMAN FOR 2016/17
3 DECLARATIONS OF ACCEPTANCE OF OFFICE – to be signed by the Chairman and Vice Chairman.
4 APOLOGIES FOR ABSENCE
5 DECLARATIONS OF INTEREST AND DISPENSATIONS
6 PUBLIC QUESTIONS AND COMMENTS – (Fifteen minutes will be allowed)
7 MINUTES OF COUNCIL – To approve the Minutes of the Parish Council Meeting held on 11th April 2016
8 MATTERS ARISING FROM THE MINUTES – for information only
9 CLERK’S REPORT – to receive a written report from the Parish Clerk on outstanding matters and action taken since the last Council meeting
10 TERMS OF REFERENCE FOR COMMITTEES – To approve that the Council retains the following Committees and that the terms of reference of the following Committees be adopted:
Finance and General Purposes Committee; Planning Committee; Personnel committee
11 COMMITTEES – to consider appointment of members
11.1 Finance & General Purposes committee – Eight members (to include Chair/Vice Chairman)
11.2 Planning committee – Seven members (to include Chair/Vice Chairman)
11.3 Personnel Committee – Four members (to include Chair/Vice Chairman)
12 APPOINTMENT OF REPRESENTATIVES – To confirm the appointment of representatives to serve on the various outside bodies.
13 Dates and Times of Ordinary Meetings – To confirm the dates and times of ordinary meetings of the Council and Committees.
14 POLICE MATTERS – to receive report
15 SHROPSHIRE COUNCIL MEMBER – to receive report from Cllr T Bebb
16.1 To receive and adopt the minutes of the planning committee meetings held on 4th April 2016
16.2 Neighbourhood Plan – to consider recommendation from Planning Committee meeting held on 3th May 2015
17 STATUTORY BUSINESS/FINANCE
17.1 Receipts – to note income since the last meeting
17.2 Payments for approval
17.3 Audit Annual Return – to approve the account statements for 2015/16
17.4 Annual Return for the year ended 31 March 2016 – to approve the Accounting Statements and the Annual Governance Statement
18 WEBSITE – to approve provider for new standalone website
19 DEMENTIA FRIENDS – to receive verbal report from Dementia Friends session and consider next steps to assist with the development of Pontesbury as a dementia-friendly community in partnership with Dementia Action Alliance and Wendy Beesley of Allcare Ltd
20 REPLACEMENT PRINTER – to approve purchase of printer to replace the current obsolete printer.
21 SHROPSHIRE ROAD SAFETY POLICY – to approve draft community concern submission to Shropshire Council.
22 PLAY AREA REPAIRS – to approve delegated authority to the Clerk in liaison with the Chairman to purchase and install replacement grass matting around the Carousel Disc up to a suggested budget of £500.
23 LOCAL JOINT COMMITTEE – report from Cllr J Pritchard
24 CHAIRMAN’S COMMUNICATION AND CORRESPONDENCE RECEIVED
25 PARISH BUSINESS – matters to be reported
26 DATE AND TIME OF NEXT MEETING – 8th June 2015 at Cruckton Village Hall, Cruckmeole starting at 7.30pm
Kate Sanderson – Clerk to the Council
3rd May 2016