Parish Council Meeting Agenda: May

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF PONTESBURY PARISH COUNCIL WILL TAKE PLACE ON MONDAY 9th MAY 2016
AT MARY WEBB SCHOOL & SCIENCE COLLEGE, PONTESBURY – 7.30PM

AGENDA
1    ELECTION OF CHAIRMAN FOR 2016/17
2    ELECTION OF VICE CHAIRMAN FOR 2016/17
3    DECLARATIONS OF ACCEPTANCE OF OFFICE – to be signed by the Chairman and Vice Chairman.
4    APOLOGIES FOR ABSENCE
5    DECLARATIONS OF INTEREST AND DISPENSATIONS
6    PUBLIC QUESTIONS AND COMMENTS – (Fifteen minutes will be allowed)
7    MINUTES OF COUNCIL – To approve the Minutes of the Parish Council Meeting held on 11th April 2016
8    MATTERS ARISING FROM THE MINUTES – for information only
9    CLERK’S REPORT – to receive a written report from the Parish Clerk on outstanding matters and action taken since the last Council meeting
10    TERMS OF REFERENCE FOR COMMITTEES – To approve that the Council retains the following Committees and that the terms of reference of the following Committees be adopted:
Finance and General Purposes Committee; Planning Committee; Personnel committee
11    COMMITTEES – to consider appointment of members
11.1    Finance & General Purposes committee – Eight members (to include Chair/Vice Chairman)
11.2    Planning committee – Seven members (to include Chair/Vice Chairman)
11.3    Personnel Committee – Four members (to include Chair/Vice Chairman)
12    APPOINTMENT OF REPRESENTATIVES – To confirm the appointment of representatives to serve on the various outside bodies.
13    Dates and Times of Ordinary Meetings – To confirm the dates and times of ordinary meetings of the Council and Committees.
14    POLICE MATTERS – to receive report
15    SHROPSHIRE COUNCIL MEMBER – to receive report from Cllr T Bebb
16    PLANNING
16.1    To receive and adopt the minutes of the planning committee meetings held on 4th April 2016
16.2    Neighbourhood Plan – to consider recommendation from Planning Committee meeting held on 3th May 2015
17    STATUTORY BUSINESS/FINANCE
17.1    Receipts – to note income since the last meeting
17.2    Payments for approval
17.3    Audit Annual Return – to approve the account statements for 2015/16
17.4    Annual Return for the year ended 31 March 2016 – to approve the Accounting Statements and the Annual Governance Statement
18    WEBSITE – to approve provider for new standalone website
19    DEMENTIA FRIENDS – to receive verbal report from Dementia Friends session and consider next steps to assist with the development of Pontesbury as a dementia-friendly community in partnership with Dementia Action Alliance and Wendy Beesley of Allcare Ltd
20    REPLACEMENT PRINTER – to approve purchase of printer to replace the current obsolete printer.
21    SHROPSHIRE ROAD SAFETY POLICY – to approve draft community concern submission to Shropshire Council.
22    PLAY AREA REPAIRS – to approve delegated authority to the Clerk in liaison with the Chairman to purchase and install replacement grass matting around the Carousel Disc up to a suggested budget of £500.
23    LOCAL JOINT COMMITTEE – report from Cllr J Pritchard
24    CHAIRMAN’S COMMUNICATION AND CORRESPONDENCE RECEIVED
25    PARISH BUSINESS – matters to be reported
26    DATE AND TIME OF NEXT MEETING – 8th June 2015 at Cruckton Village Hall, Cruckmeole starting at 7.30pm

Kate Sanderson – Clerk to the Council
3rd May 2016

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