Minutes of Meetings

Parish Council Meeting Agenda: July

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF PONTESBURY PARISH COUNCIL WILL TAKE PLACE ON MONDAY 11th JULY 2016
AT HABBERLEY VILLAGE HALL, HABBERLEY – 7.30PM

AGENDA
1    APOLOGIES FOR ABSENCE
2    DECLARATIONS OF INTEREST AND DISPENSATIONS
3    PUBLIC QUESTIONS AND COMMENTS – (Fifteen minutes will be allowed)
4    MINUTES OF COUNCIL – To approve the Minutes of the Parish Council Meeting held on 13th June 2016
5    MATTERS ARISING FROM THE MINUTES – for information only
6    CLERK’S REPORT – to receive a written report from the Parish Clerk on outstanding matters and action taken since the last Council meeting.
7    POLICE MATTERS – to receive report for June 2016
8    SHROPSHIRE COUNCIL MEMBER – to receive report from Cllr T Bebb.
9    PLANNING
9.1    To receive and adopt the minutes of the planning committee meetings held on 6th June 2016
9.2    Verbal update from the Chairman of the Planning Committee.
10    NEIGHBOURHOOD PLAN
To consider recommendation from Planning Committee to submit a formal application to Shropshire Council to register the Neighbourhood Area as the whole of Pontesbury Parish.
11    STATUTORY BUSINESS/FINANCE
11.1    Receipts – to note income since the last meeting
11.2    Payments for approval
11.3    Finances/Budget report – Quarter one – to be received and noted
12    REQUEST FROM CO-OP TO USE SCHOOL GREEN FOR CHARITY FETE between 10am -2pm on 16th July 2016.
13    REQUEST FOR PARKING RESTRICTION – to consider request for Parish Council support for parking restrictions outside Carver House, Main Road, Pontesbury following damage to the property’s wall by a vehicle.
14    PONTESBURY LIBRARY – To receive verbal update from recent meeting – Cllr R Evans & Cllr D Fletcher.
15    PONTESBURY CHARITY – Re-appointment of Mrs Ann Stevens as a nominated trustee – for approval.
16    WEST MERCIA SEARCH & RESCUE – request for financial assistance
17    SHROPSHIRE COUNCIL – A PARTNERSHIP APPROACH IN THE DESIGN OF LOCAL SERVICES
To receive feedback from recent meetings, including SALC Area Committee meeting, to include updated information relating to services in Pontesbury Parish and agree the next steps.
18    CHAIRMAN’S COMMUNICATION AND CORRESPONDENCE RECEIVED
19    PARISH BUSINESS – matters to be reported
20    DATE AND TIME OF NEXT MEETING – 7.30pm on 12th September 2016 at Mary Webb School & Science College, Pontesbury.

Kate Sanderson – Clerk to the Council
5th July 2016


Parish Council Meeting Agenda: May

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF PONTESBURY PARISH COUNCIL WILL TAKE PLACE ON MONDAY 9th MAY 2016
AT MARY WEBB SCHOOL & SCIENCE COLLEGE, PONTESBURY – 7.30PM

AGENDA
1    ELECTION OF CHAIRMAN FOR 2016/17
2    ELECTION OF VICE CHAIRMAN FOR 2016/17
3    DECLARATIONS OF ACCEPTANCE OF OFFICE – to be signed by the Chairman and Vice Chairman.
4    APOLOGIES FOR ABSENCE
5    DECLARATIONS OF INTEREST AND DISPENSATIONS
6    PUBLIC QUESTIONS AND COMMENTS – (Fifteen minutes will be allowed)
7    MINUTES OF COUNCIL – To approve the Minutes of the Parish Council Meeting held on 11th April 2016
8    MATTERS ARISING FROM THE MINUTES – for information only
9    CLERK’S REPORT – to receive a written report from the Parish Clerk on outstanding matters and action taken since the last Council meeting
10    TERMS OF REFERENCE FOR COMMITTEES – To approve that the Council retains the following Committees and that the terms of reference of the following Committees be adopted:
Finance and General Purposes Committee; Planning Committee; Personnel committee
11    COMMITTEES – to consider appointment of members
11.1    Finance & General Purposes committee – Eight members (to include Chair/Vice Chairman)
11.2    Planning committee – Seven members (to include Chair/Vice Chairman)
11.3    Personnel Committee – Four members (to include Chair/Vice Chairman)
12    APPOINTMENT OF REPRESENTATIVES – To confirm the appointment of representatives to serve on the various outside bodies.
13    Dates and Times of Ordinary Meetings – To confirm the dates and times of ordinary meetings of the Council and Committees.
14    POLICE MATTERS – to receive report
15    SHROPSHIRE COUNCIL MEMBER – to receive report from Cllr T Bebb
16    PLANNING
16.1    To receive and adopt the minutes of the planning committee meetings held on 4th April 2016
16.2    Neighbourhood Plan – to consider recommendation from Planning Committee meeting held on 3th May 2015
17    STATUTORY BUSINESS/FINANCE
17.1    Receipts – to note income since the last meeting
17.2    Payments for approval
17.3    Audit Annual Return – to approve the account statements for 2015/16
17.4    Annual Return for the year ended 31 March 2016 – to approve the Accounting Statements and the Annual Governance Statement
18    WEBSITE – to approve provider for new standalone website
19    DEMENTIA FRIENDS – to receive verbal report from Dementia Friends session and consider next steps to assist with the development of Pontesbury as a dementia-friendly community in partnership with Dementia Action Alliance and Wendy Beesley of Allcare Ltd
20    REPLACEMENT PRINTER – to approve purchase of printer to replace the current obsolete printer.
21    SHROPSHIRE ROAD SAFETY POLICY – to approve draft community concern submission to Shropshire Council.
22    PLAY AREA REPAIRS – to approve delegated authority to the Clerk in liaison with the Chairman to purchase and install replacement grass matting around the Carousel Disc up to a suggested budget of £500.
23    LOCAL JOINT COMMITTEE – report from Cllr J Pritchard
24    CHAIRMAN’S COMMUNICATION AND CORRESPONDENCE RECEIVED
25    PARISH BUSINESS – matters to be reported
26    DATE AND TIME OF NEXT MEETING – 8th June 2015 at Cruckton Village Hall, Cruckmeole starting at 7.30pm

Kate Sanderson – Clerk to the Council
3rd May 2016